Proposals for a SOF event may be submitted by any active member of the SOF, who will serve as the Event Organizer. The proposal is to be e-mailed to Wendy Heller, FAAR’ 01, the chair of the SOF Event Committee (wbheller@princeton.edu), no less then six (6) weeks prior to the date of the event. All proposals must include the following information:

	1.	Purpose and central focus of the event (lecture, exhibition, concert, etc.) including a description of how the event furthers the goals set forth in the Mission Statement of the Society of Fellows.
	2.	Date, time, and location, including address of the venue.
	3.	Estimated attendance.
	4.	Request for funding, including an itemized budget.

Proposals requesting more then $500 will require approval by the SOF Council. Once the event has been approved by the SOF Event Committee, and the date, time and location are confirmed, printed invitations will be mailed approximately four weeks prior to the event by the SOF utilizing the SOF and AAR announcement template. The distribution list for the printed mailing will be coordinated with the Event Organizer, and may include individuals, groups, and institutions other then members of the SOF. An e-mail copy of the announcement will also be sent to all members of the SOF and others included in the distribution list. The RSVPs for the event will be to Event Organizer using e-mail. A list of those planning to attend is to be forwarded to the chair of the SOF Events Committee a week prior to the event.

During the event, the Event Organizer is asked to compile an attendance list and to take photographs for the SOF News, website, and the AAR archives. The Event Organizer or an appropriate delegate is also asked to make a brief welcome announcement acknowledging the sponsorship of the SOF and efforts of the organizers and hosts, and encouraging attendees to continue their involvement with and support of the SOF. Event Organizers will also be sent Dues Cards and should provide an opportunity for those in attendance to pay their dues.

After the event, the list of those attending and photographs (along with the names of the individuals in each picture and the name of the photographer) and any payments of dues are to be forwarded by e-mail to the chair of the SOF Event Committee, along with a brief description of the event. Once the attendance list, photographs, description and copies of all expense receipts are received, the Event Organizer will be reimbursed for all approved expenses.